Formal letter format for Application for TC by Parents │Format and Sample Letters for You

Formal letter format for Application for TC by Parents │Format and Sample Letters for You

 Did your parent move recently to another city? Are you required to change schools? This is how to write a letter asking for a Transfer Certificate. This article will provide guidance on how to write a letter asking for TC from parents. You can also look through sample letters to get a better idea.

Formal letter format for Application for TC by Parents │Format and Sample Letters for You

How to Write a Request Letter from School for a Transfer Certificate

All of us as students would have practiced a lot letter-writing and would have written letters multiple times to the principal. Apology letters and letters requesting for OD or attendance are just a few of the letters that we would have written at least once while we were students. A request for a school transfer certificate is written in the formal format.

A Transfer Certificate, an official document, certifies that the student who was issued the Certificate is no longer a student at that institution. The student can then enrol in any institution they choose. In your request letter to school for a Transfer Certificate, please include the name of the student, as well as all information including class number and roll number. Make clear the reason you are applying for a Transfer Certificate.

Example Application for TC from Parents Format for School Students

These are some sample letters that you can use to help you write a letter to apply for TC at school.

Sample Application Letter for Transfer Certificate from School – Due to Relocation

5/98, Srinivasa Nagar 2nd Street

Anna Nagar West

Chennai – 600026


The Principal

Carmel Garden Matriculation Higher Secondary School

Race Course Road


Chennai – 600014

Subject: Request for a Transfer Certificate

Respected Sir,

I am Senthil Kumaran, father of Aaryan Senthil, a student of Class VII B in this school. I would like to inform you that we are relocating to Bangalore and so Aaryan has to shift schools. It has been difficult to get an admission as it is almost the end of this academic year. He has been shortlisted for admission, and it would be highly appreciated if you could issue a Transfer Certificate as soon as possible.

I would like to let you know that all his fees have been paid, and there are no pending dues. I request you to kindly consider my request and do the needful.

Thanking you

Yours sincerely,

Signature of the student


Father of Aaryan Senthil

Class VII B

Roll No. 02

Application for TC by Parents for Changing School – Due to Job Transfer

Flat No. 113, Green Villa Apartments

HSR Layout Phase II


Bangalore – 560012

December 20, 2021

The Principal

Vidya Soudha Matriculation Higher Secondary School

1st Main Road, near Basaveshwara Bus Station,

1st Stage, Phase -1, Peenya

Bangalore – 560058

Subject: Application for Transfer Certificate

Dear Ma’am,

I am Ananth Kumar, the father of Vishnu A. He is a student of Class V C in your reputed institution. I am writing this letter to request you to issue a Transfer Certificate for my son.

I am a Government Servant, and transfers are a part of my professional life. I have now been transferred to the New Delhi office and have been asked to join by the 1st of January, 2022. I have decided to take my family along with me as it would be a long term service in New Delhi. I have already sent in applications to schools in New Delhi. We will be leaving Bangalore by the 27th of December, 2021. So, I request you to kindly do the needful and issue the Transfer Certificate at the earliest.

Please feel free to contact me if there are any pending payment dues. I have attached a copy of my son’s school ID card for your reference.

Thank you very much

Yours sincerely,

Signature of the parent


Father of Vishnu A

Class V C

Roll No. 35

Contact information

Phone: xxxxxxxxxx

Email :

Attached Documents:

Copy of School ID card

How to Write a TC Letter for School after 10th Grade?

71/129, Friendship Lane

Amala Nagar

Thrissur – 680545

April 15, 2022

The Headmistress

St. Thomas Thope Matriculation Higher Secondary School

Mannunni Road P. O

East Fort, Nellikunnu

Thrissur – 680006

Subject: Request for Transfer Certificate

Dear Ma’am,

My son, Aaron Joseph has completed his 10th Standard Public Examination from your prestigious institution. I would like to inform you that he has secured admission for 11th grade in Devamatha CMI Public School, Thrissur. He has been asked to submit all the documents by the 25th of April, 2022. A member from the school office had informed us that the Transfer Certificates for his batch would be issued only after April 30th. I would be very grateful if you could issue him a Transfer Certificate on or before the 22nd of April, 2022.

Thank you in advance.

Yours sincerely,

Signature of the student


Father of Aaron Joseph

Class X A

Roll No. 05

Frequently Asked Questions about Request Letter for Transfer Certificate From School

What is a Transfer Certificate?

A Transfer Certificate is an official document the student receives when they leave college or school to enroll in another school or college for different reasons, such as family relocation, transfer, or other reasons.

What's the purpose of a Transfer Certificate

A Transfer Certificate certifies that a student is not enrolled at the current school or college and allows the student to transfer to another school or college.

How do I request a Transfer Certificate from School in a letter?

It should be written in a formal manner. Use polite, professional language. It is important that the details of the student, such as class, section, and roll number are given so that school officials can easily access the student's records. Make sure you have paid all fees and pending charges and provide your contact information. Please explain why you are asking for a Transfer Certificate. Thank them for their assistance and let them know when you'd like to receive the Transfer Certificate.

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